Quick Show For Mac

Soon after power users install a new application, they want to customize their menus and toolbars so that their most often used commands areaccessible with fewer clicks, or even custom keyboard shortcuts. And even if you are not a power user, you should explore a very useful option that weexplain in this tutorial, this will make your tasks easier, and quicker.

Quick Show For Mac

PowerPoint has no toolbars other than the Quick Access Toolbar. Almost everyone who uses this toolbar just calls it theQAT, and that's the name we will use for the rest of this tutorial. The QAT's raison d'être is customization, and accessing all yourfavorite commands in one place. It's important to note that the QAT does not add new commands, it just places your favorite commands in one place.

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In PowerPoint 365 for Mac, by default, the QAT can be found right above theRibbon tabs, as shown highlighted in bluewithin Figure 1. Also, the default commands you can find within QAT are File, Save, Undo, andRepeat. Do note that you cannot choose to move the QAT to below the Ribbon, as you can do within Windows versions of PowerPoint.

Figure 1: Quick Access Toolbar (or QAT)

Quick Show For Mac Os

You can add more commands to your QAT through customization. The area where the QAT isplaced is not large enough to hold many commands. When you have plenty of commands added to the QAT, you'll have to click the double-arrowbutton that appears at the end of QAT (highlighted in green within Figure 2, below) to see them. This brings up adrop-down menu showing these extra commands, as shown highlighted in blue within Figure 2, below.

Figure 2: Plenty of commands on the QAT

You can add and remove commands on the QAT. We explain more in ourCustomize Quick Access Toolbar in PowerPointtutorial.

Automator User Guide

If you have a workflow you use frequently—for example, adding a watermark to large sets of images—and you want to make it easy to get to, you can create a Quick Action workflow. It is then available from Finder windows, the Services menu, or the Touch Bar (on a Mac with a Touch Bar).


Create a Quick Action workflow

  1. In the Automator app on your Mac, choose File > New.

  2. Select Quick Action.

  3. Specify any of the following:

    • Workflow receives current: The type of data used as input to the workflow. If you choose Automatic, Automator guesses the type of input you want to use in your workflow.

      Note: Only Quick Actions that receive files as input are available in Finder windows.

    • Application: The app or apps you want to use to process your workflow. Each app must be open for the workflow to be available.

    • Input is: If the workflow receives input from URLs, addresses, phone numbers, dates, or email addresses, you can specify different input options.

    • Output replaces selected text: When the workflow receives input from Text or Rich Text, you can specify that the output replaces the selected text.

    • Image: An image for your Quick Action. You can select an image on your Mac or choose an image from the menu.

    • Color: A color for your Quick Action (visible in the Touch Bar only).

  4. Click Choose.

  5. Add actions to your workflow.

  6. To save your workflow, choose File > Save.

    After you create a Quick Action, it automatically appears in the Action pop-up menu at the top of a Finder window, at the bottom of the Finder window preview pane in Column or Gallery view, and in the Services menu. You can also access Quick Actions in the Touch Bar by adding a Quick Actions button.

Add the Quick Actions button to the Touch Bar

To access Quick Actions from the Touch Bar, you must add the Quick Actions button. You only have to do this once.

  1. Choose Apple menu > System Preferences, then click Extensions.

  2. On the left, click Touch Bar.

  3. Click Customize Control Strip.

  4. Drag the Quick Actions button to the bottom of the screen until it appears in the Touch Bar.

  5. Click Done.

Choose which Quick Actions appear in the Finder and Touch Bar

ShowQuick show for mac shortcut

By default, all Quick Actions workflows appear in Finder windows, the Services menu and the Touch Bar. You can change which Quick Actions appear in the Finder and Touch Bar.

Quick show for mac osx
  1. Choose Apple menu > System Preferences, then click Extensions.

  2. Click Finder.

  3. Select the checkbox next to each action you want to be available from the Finder.

  4. Click Touch Bar.

  5. Select the checkbox next to each action you want to be available from the Touch Bar.

Quick Show For Mac Catalina

Set preferences for Quick Actions in the Touch Bar

You can set the Touch Bar to show only Quick Actions, or have Quick Actions appear only when you press the Function key.

  1. Choose Apple menu > System Preferences, then click Keyboard.

  2. Do one of the following:

    • To make the Touch Bar show only Quick Actions, click the “Touch Bar shows” pop-up menu, then choose Quick Actions.

    • To make Quick Actions appear when you press the Function key, click the “Press Fn key to” pop-up menu, then choose Show Quick Actions.

See alsoUse the Touch Bar on MacCreate a workflow in Automator on Mac